Actions of the Board of Directors at its February 8-10, 2002, meeting were as follows:

PRELIMINARY ACTIVITIES

• the president and executive director named seven board and staff action planning committees paralleling the seven strategic action teams from the 3rd Legislative Council.

ACTIONS RELATED TO PROGRAMS/SERVICES

• accepted the report of the programs and services action team and approved three recommendations from the action planning committee to create vehicles providing programs and services that meet the diverse population within the profession.

-Staff are to analyze the needs and interests of our potential audiences (members, nonmembers, and chapters) to determine their needs and identify ways to meet these needs. The process is to be a continuing one and is to take into account competition from other organizations in order to avoid duplicating services. The process also is to be forward-looking and should seek to forecast the future needs of potential audiences.

-Staff (with input from the chapters) are to review all current programs and services and prioritize our efforts, restructuring or eliminating those that do not support the mission statement or address a need of one of our target audiences. This review is to include a cost-benefit analysis (perhaps making use of curriculum audit materials). The process also is be a continuing one and should provide data and recommendations to the Board of Directors in accordance with the priorities set by the board.

-Using the results of the analysis and review, staff are to focus on one program or service each year.

• received staff reports on the Excellence in Student Teaching Awards, FEA program, Frymier Student Institute for Ethical Leadership, Outstanding Doctoral Dissertation Awards, Center for Professional Development and Services including the Curriculum Audit component, Prospective Educators Scholarship program, and Summer Camp for Prospective Teachers.
• approved 2002-2003 district project funding to be apportioned with a formula that provides $2,500 for each district and allocates the remaining funds among the districts on the basis of each district's percentage of membership in good standing; that 2002-2003 entitlements be based on a total allocation of $37,500; and that actual allocations be made by reducing each district's specific entitlement by the district's unexpended balance on June 30, 2002.
• received staff reports on Special Publications, Author Seminar-Lecture Program, Victoria C. T. Read Adopt-A-Scholar Program, Gerald H. Read International Travel Seminar Scholarships, International Graduate Fellowships in Educational Leadership, Gabbard summer institutes, legislative council lecturer, and endowed scholarships.

ACTIONS RELATED TO ADVOCACY

• accepted the report of the advocacy action team and approved the recommendation from the action planning committee that the executive director appoint a staff committee to develop an advocacy ambassadors' plan, which will result in the establishment of a self-supporting speakers' bureau.
• received reports on the Center on Education Policy, PDK/Gallup poll and PDK/Gallup poll presentations, National Alliance for Effective Schools, and the PTA's Wreath of Remembrance project.
• approved Phi Delta Kappa's endorsement of Hands Across the Water, a teacher exchange program, as an activity that increases international understanding.
• received a status report on the Lilly/CAPE grant with a presentation by the project director, Beth Sluys.

ACTIONS RELATED TO FINANCE

• accepted the report of the finance action team and approved five recommendations from the action planning committee.

-In order to increase and maintain revenue flow through a modified payment process, include a billing option that allows automatic credit card debits on an annual or semi-annual basis.

-Create a differentiated dues schedule with choices that reflect results from the needs and interests of our members.

-Secure a minimum of one new grant per year to assist with the funding of programs and services of Phi Delta Kappa. Funding shall come through grants, bequests, modeling the Lilly Grant for other areas of the country, and other outside funding sources.

-All Phi Delta Kappa programs are to be evaluated on a 3-year cycle, at a minimum, in terms of costs and benefits to determine whether the programs should be continued.

-Evaluate and analyze the 2004-2005 financial forecast. Present options that will increase revenue or decrease expenses so that expenses will be equal to or less than the amount of the projected revenue.

• reviewed and accepted the budget report for December 31, 2001, which projects end-of-year revenue to exceed expenditures by $400,000 to $500,000.
• reviewed the cost-cutting measures adopted between January and June 2001 with the understanding that the reductions will continue until the revenue picture improves.
• reviewed the projections for the current fiscal year and noted plans to pay back to the reserve fund $219,000 approved for use in fiscal year 2000-2001.
• reviewed the 2002-2004 biennium budget of $8,367,165 that was approved by the 3rd Legislative Council and took note of the business manager's projections for the year following the biennium (2004-2005).
• received information on the financial condition of both CPD&S and CEDR, which will become part of the general operating budget on July 1, 2002.
• reviewed the fiscal impact of the rental agreement between PDK and the Indiana University School of Music for use of the third floor of the PDK conference center.
• reviewed the significant impact of the CAPE/Lilly grant during the current fiscal year and in the next biennium on PDK, in general, and on CEDR and CPD&S, in particular.
• reviewed progress on the 2001-2002 Annual Fund and noted the possible impact of events on September 11, 2001, on current totals.
• received the report of the Educational Foundation's development officer.
• received reports from the executive director and the trustee of the Educational Foundation on the Gabbard Estate and the sale of the Reavis properties and Gabbard farm.
• accepted the report regarding the printing bid for the Phi Delta KAPPAN and noted that a recommendation on the bid will come to the board after the June issue.
• reviewed and accepted the report from the executive director on staff changes at the international office.
• received a report on the All Ways litigation from PDK's attorney, Jim Whitlatch.
• approved the indemnification policy prepared by PDK's attorney to be included in Board Policy.
• accepted the independent auditor's report for fiscal year 2000-2001.
• approved the recommendation that Stampfli Associates be employed to conduct the 2001-2002 audit of Phi Delta Kappa International at a cost of $8,900.
• authorized the purchase of an ELE 35 electric pallet truck for $4,400, the purchase of a one-up labeler for $4,200, and the purchase of software to upgrade the association's technology firewall at a cost not to exceed $10,000.
• authorized staff to enter into a four-year lease agreement for a Model 320I Ascom Hasler mailing system.
• approved an insurance package that will include the current 3% increase in the budget and an additional amount to equal a total of $20,000.
• requested the executive director to bring to the summer 2002 board meeting alternative proposals on PDK's health insurance relative to incremental reductions in spouse/family coverage and benefits for retirees.
• approved the executive director's salary recommendations for hourly staff in fiscal year 2002-2003.
• approved the executive director's salary recommendations for senior/professional staff in fiscal year 2002-2003.
• approved the extension of the executive director's contract for 2002-2004 and provided up to $2,000 for the executive director to complete professional development during the first year in the areas of budget, programs and services, and marketing.
• commended the executive director and staff on reductions and realignment of positions at the international office and directed the formation of an ad hoc committee to continue the assessment and realignment of staff functions with the seven strategies, analyze salaries, and report to the board at the summer 2002 meeting.

ACTIONS RELATED TO GOVERNANCE

• accepted the report from the action team on governance and, based on the strategic planning of the 3rd Legislative Council, approved five recommendations from the governance planning committee.

-A constitutional convention is to be called before the summer 2002 board meeting.

-The constitutional convention is to be held on July 6-12, 2002.

-Representation at the constitutional convention is to be one delegate per 5000 members or any major fractional portion thereof, to be named by the international president from applications received from an all-member mailing.

-A draft document is to be presented to the board at the summer 2002 meeting and to coordinators at the summer 2002 DR/AC meetings. It also is to be the focal point of the 2002 district conferences and will be sent to chapters for ratification as an interim amendment under the provisions of the current Constitution and Bylaws.

-A transitional document is to be developed describing the move from the current constitution to the newly proposed constitution. This document will be used if the newly proposed Constitution and Bylaws is ratified.

• accepted staff reports on new chapter and club activity, 9-12 and 21-24 month visits, at-risk chapters, zero-initiation chapters, chapters with missing reports, and chapter balloting on the constitutional amendments from the 3rd Legislative Council.
• concurred in the coordinator's recommendation to request the charter from Whitewater Valley Indiana Chapter #1571.
• delayed action on the reassignment of the University of Idaho Chapter #0072 and the Central Washington Chapter #0132 to a different coordinator area until the summer 2002 meeting.
• approved the waiver of the 125% transportation policy to permit Districts I and II to hold a joint DR/AC meeting and district conference in Reno, Nevada.
• accepted the report on the dates, locations, and hotels for the 2002 district conferences and noted the change for District IX to Wiesbaden, Germany, on November 8-10, 2002.
• adopted a general theme for the 2002 district conferences as Forge Our Future -- Share Our Heritage, with a focus on strategic planning and the deliberations of the constitutional convention.
• accepted and approved the board/staff assignments for the 2002 district conferences as recommended by the executive director.
• reviewed the budget allocations for the 2002 district conferences.
• concurred in the recommendation to approve reimbursement at the 100% level for travel to area leadership conferences reported as of February 8, 2002, and gave staff, in consultation with the respective district representative and president, the authority to determine travel allowances for area leadership conferences reported after February 8, 2002.
• asked staff to prepare suggested "talking points" for coordinators to use at the 2002 area leadership conferences.
• approved reimbursement at 100% for the summer 2002 DR/AC meetings in Districts III, IV, V, VII, and VIII.
• approved reimbursement at 100% for the District VI summer 2002 DR/AC meeting in London, Ontario, provided that the cost-saving measures identified by the district representative be followed.
• reviewed the agenda for the upcoming meeting of the Educational Foundation's Board of Governors and asked the Board of Governors to review the Reavis Reading Area program.
• received information from the executive director on appointments to and terms of office for the Board of Governors.
• received the following reports on the 3rd Legislative Council: financial summary, review of legislation, and review of evaluations.
• concurred with the recommendation from staff that the 4th Legislative Council be held in St. Louis, Missouri, pending successful negotiations with a hotel property and successful efforts to minimize contract penalties that might occur before a final decision can be made by the board.
• tabled a motion to set the dates for the winter 2003 meeting of the Board of Directors until after the board's spring conference call.

ACTIONS RELATED TO MARKETING

• accepted the report of the marketing action team and approved the recommendation of the action planning committee for the executive director to appoint a staff committee to develop a plan that will increase PDK's "brand recognition" and visibility.
• received reports on PDK's exhibit plans, Donovan Walling's sabbatical leave, and the website enhancement project.
• approved the Wal-Mart Teacher of the Year/PDK partnership project and accepted the executive director's recommendations that district representatives select a state coordinator by May 15, 2002; that the PDK Board of Directors serve as the national selection committee; and that staff prepare packets of information for state coordinators.

ACTIONS RELATED TO MEMBERSHIP

• accepted the report of the membership action team and endorsed six recommendations from the action planning committee to be forwarded to staff for implementation.

-Encourage chapters to strongly recruit student teachers as regular members.

-Adopt a policy that undergraduate student membership at reduced dues is intended for students prior to their student teaching year.

-Encourage local chapters to secure representation from pre-service teachers and beginning professionals on their executive boards.

-Establish a policy that our various publications, programs, and services include material to meet the needs of pre-service teachers and beginning professionals.

-The past president, current president, and president-elect write a letter to each area coordinator, chapter president, delegate, vice president for membership, and participant in the 3rd Legislative Council to rekindle the flame in PDK.

-The area leadership conferences and district conferences include workshops with practical information on the recruitment of young professionals, the recruitment of new members, and the retention of members.

• reviewed the staff report on membership and noted a drop of 7,731 good-standing members for a loss of 7.9% as of December 31, 2001.
• received reports on undergraduate membership, a proposal from Pi Lambda Theta, international courtesy membership for Russian educators, and the Kappan Core.

ACTIONS RELATED TO TECHNOLOGY

• accepted the report of the technology action team and approved the following recommendations from the action planning committee.

-Action Plan #1, "develop the capability to produce all information/report forms electronically between the international office and chapters," is currently being addressed through the website expansion project and will be completed by June 30, 2002.

-The staff technology advisory committee is to develop a new three-year technology plan based on a review of the current plan. The new three-year plan is to be reviewed annually for modification (including financial projections).

-The issue of one-member/one-vote is referred to the governance planning committee for further review.

-Electronic voting is to be an option by December 31, 2003.

• received information on the elimination of Member Individual Account Cards with the understanding that cards will be sent upon request from individual chapters.
• received a report from staff in the area of information technology.

CLOSING ACTIVITIES

• suggested that the executive director continue to look at staff alignment as it relates to the seven strategies of PDK's strategic planning process.
• suggested that greater alignment between the seven strategies and the budget document be shown in future reports.
• approved the executive director's recommendation that the international office be closed on the national holiday honoring Martin Luther King, Jr. instead of Good Friday, and that this be a paid holiday beginning in January 2003.
• approved the request from the Capital Area North Carolina Chapter, area 8I chapters, and District VIII that Phi Delta Kappa International recognize the educational leadership of former North Carolina Governor Jim Hunt, and draft a resolution to be presented to Governor Hunt by an official of PDK.